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Privacy Policy

Effective Date: June 1st 2024

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Last Updated: Feb 21st 2026
NEWOTE (“we”, “us”, “our”) respects your privacy and is committed to protecting your personal data in accordance with:
  • Regulation (EU) 2016/679 (General Data Protection Regulation – GDPR),
  • Polish Personal Data Protection Act of 10 May 2018,
  • and applicable international data protection laws.
This Privacy Policy explains how we collect, use, store, and protect your information when you visit www.newote.com

1. Data Controller

The Data Controller is:

NEWOTE

Żurawia 22/613B, 00-515 Warsaw, Poland

Email: info@newote.com | Phone: +48 534 724 516
For any data protection inquiries, please contact us at: info@newote.com

2. What Data We Collect

We may collect the following personal data:

A. Information You Provide Voluntarily

When you:

  • Fill out the contact form
  • Send us an email
  • Contact us via WhatsApp
  • Request a quote
  • Download materials
  • Book a call
We may collect:
  • Full name
  • Email address
  • Phone number
  • Company name
  • Message content
  • Any other information you voluntarily provide
B. Automatically Collected Data
When you visit our website, we may collect:
  • IP address
  • Device type
  • Operating system
  • Pages visited
  • Date and time of visit
  • Referring website

This data is collected via cookies and analytics tools.

3. Legal Basis for Processing (GDPR Art. 6)

We process your personal data based on:

  • Consent (Art. 6 (1) (a)) – when you submit forms or accept cookies
  • Contract performance (Art. 6 (1) (b)) – when responding to service requests
  • Legitimate interest (Art. 6 (1) (f)) – for website security, analytics, and business communication
  • Legal obligation (Art. 6 (1) (c)) – when required by law

4. How We Use Your Data

We use your data to:

  • Respond to inquiries
  • Provide quotes and services
  • Communicate about projects
  • Improve website performance
  • Ensure website security
  • Comply with legal obligations

We do not sell your personal data.

5. Data Sharing

We may share your data only with:

  • Hosting providers
  • IT service providers
  • Email and communication service providers
  • Analytics providers (if used)
  • Legal authorities when required by law

All processors act under data processing agreements compliant with GDPR.

If data is transferred outside the European Economic Area (EEA), we ensure appropriate safeguards (e.g., Standard Contractual Clauses).

6. Data Retention

We retain personal data:

  • For the duration of communication and project execution
  • For up to 5 years for business documentation (if required by accounting laws)
  • Until consent is withdrawn (for marketing-related processing)

After this period, data is securely deleted.

7. Your Rights (Under GDPR)

You have the right to:

  • Access your personal data
  • Rectify inaccurate data
  • Erase data ("right to be forgotten")
  • Restrict processing
  • Object to processing
  • Data portability
  • Lodge a complaint with the Polish Data Protection Authority:

Prezes Urzędu Ochrony Danych Osobowych (UODO)

ul. Stawki 2, 00-193 Warsaw, Poland

https://uodo.gov.pl

8. Cookies

Our website may use cookies for:

  • Website functionality
  • Security
  • Analytics
  • Performance optimization

You can manage cookie preferences through your browser settings.

If we use analytics or marketing cookies, they are activated only after user consent (where required).

A separate Cookie Policy may provide detailed information.

9. Security Measures

We implement appropriate technical and organizational measures to protect personal data, including:
  • SSL encryption
  • Secure hosting infrastructure
  • Access control limitations
  • Regular security updates
  • Limited internal access to personal data

However, no system can guarantee 100% security.

10. Third-Party Links

Our website may contain links to external websites.

We are not responsible for their privacy practices.

11. Children’s Privacy

Our services are intended for businesses and professionals.

We do not knowingly collect data from individuals under 16 years of age.

12. Changes to This Policy

We may update this Privacy Policy from time to time.

Any updates will be posted on this page with a revised “Last Updated” date.

13. Contact

If you have any questions about this Privacy Policy or your personal data, please contact:

info@newote.com